For Leaders
A complete guide to the 8 sections of your weekly feedback report and tips for effective submissions.
Weekly Report Submissions
As a department leader, you are expected to submit a weekly feedback report covering your department's activities, challenges, and needs. This report helps administration understand what's happening across the ministry and provide appropriate support.
The Report Sections
Each weekly report covers these 8 essential areas of department activity
Activities Carried Out
Document all activities your department organized or participated in during the week.
What to Include
- Prayer meetings and Bible studies
- Outreach programs and evangelism
- Department training sessions
- Special events or celebrations
- Community service activities
Pro Tip
Be specific about dates, locations, and the nature of each activity. Include both planned and spontaneous activities.
Members Attendance
Report on member participation and attendance across your department's activities.
What to Include
- Total members in your department
- Average attendance at meetings
- New members or visitors
- Notable absences or concerns
Pro Tip
Track attendance patterns over time. Note any significant changes and possible reasons.
Results & Achievements
Celebrate wins and positive outcomes from your department's efforts.
What to Include
- Goals met or exceeded
- Souls won or rededications
- Successful program completions
- Member milestones or growth
- Community impact achieved
Pro Tip
Share both big and small victories. These encourage the ministry and help track progress.
Challenges Faced
Identify obstacles and difficulties that affected your department's work.
What to Include
- Resource limitations
- Scheduling conflicts
- Member availability issues
- Technical difficulties
- External factors affecting activities
Pro Tip
Be honest about challenges. This helps administration understand where support is needed.
Sunday Service Feedback
Provide observations and feedback related to Sunday worship services.
What to Include
- Service flow and timing
- Congregation engagement
- Technical aspects (sound, visuals)
- Visitor experience observations
- Notable moments or concerns
Pro Tip
Focus on constructive observations that can help improve the worship experience.
Support Needed
Request specific assistance, resources, or guidance from the administration.
What to Include
- Financial resources needed
- Equipment or supplies required
- Training or mentorship requests
- Personnel support
- Administrative assistance
Pro Tip
Be clear and specific about what you need. Include priority levels if requesting multiple items.
Plans for Coming Week
Outline your department's planned activities and focus areas for the upcoming week.
What to Include
- Scheduled meetings and events
- Goals and objectives
- Follow-up activities
- Special preparations needed
- Member engagement plans
Pro Tip
Share your plans so administration can provide support and coordinate with other departments.
Suggestions & Recommendations
Offer ideas and recommendations for ministry-wide improvement.
What to Include
- Process improvements
- New program ideas
- Inter-department collaboration
- Resource optimization
- Member engagement strategies
Pro Tip
Your frontline experience is valuable. Share ideas that could benefit the entire ministry.
Best Practices
Follow these tips for effective and impactful weekly reports
Submit Weekly
Try to submit your report on the same day each week to maintain consistency and help administration track activities effectively.
Be Specific
Include details like dates, numbers, and names where relevant. Specific information is more actionable than general statements.
Be Honest
Share both successes and challenges openly. Honest reporting helps administration provide the right support where it's needed most.